Privacy statement Invite Jobs BV

Privacy Statement Invite Jobs BV

Invite Jobs BV is responsible and respects the privacy of all its candidates, temporary workers, payroll employees, migrant workers, employees, freelancers, contacts of clients, suppliers, and website visitors. We take care to ensure that your personal information is treated confidentially and securely in accordance with our privacy policy, to maintain the trust you place in us.

In this privacy statement, we would like to explain to you what personal information we collect and record from you, when and for what purposes. We also provide clear insight into who we disclose your data to and who we allow to process it. Furthermore, there is a clear description of your rights and obligations and where you can turn for assistance. Please read this carefully.

Who We Are

Invite Jobs BV is a private limited company that works hard every day to help people find work. We second employees, mediate employees and self-employed individuals for work, recruit and select, and strive to provide the best service possible to our candidates, temporary workers, employees, freelancers, and clients every day.

Our diverse range of services is offered and executed by Invite Jobs BV. Invite Jobs BV is located in Venlo, Deltakade 7, 5928 PX Venlo, registered with the Chamber of Commerce under number 50015923.

What We Do

We collect and process personal data that are necessary for the provision of our services. You may provide this voluntarily, but for some data, we have a legal obligation to collect and process them. We use this data to improve our services, ensure that our services best match your wishes and expectations, and to fulfill the expectations or obligations we have towards our clients, suppliers, or other third parties.

What Data Do We Collect from You

When you come to us, we collect data from you almost immediately. This can happen when you visit our website, register, contact one of our branches, or even make a personal visit to our branch. It is also possible that we may find your information on public websites where you have provided your details, indicating potential interest in one of our services.

Website Visits

When you visit our website, we will process your data immediately. We process your IP address, location, and record your visit to the website and the path you follow. We do this to optimize and improve our website and its use, so that it better aligns with your expectations and simplifies usage. We do not process personal information. For more information, please refer to the cookie policy.

Registration

You can register with us in various ways. This can be done through our websites, by phone, or in person at our office. The direct website where you can register is www.invitejobs.nl.

In addition to our own website, we also post job vacancies on job boards. If you respond to one of our job vacancies, we will process your data as well.

During registration, we process the following data:

Personal details (name, address, and other contact details)
Contact information such as email address and phone number
Date of birth, age, and gender
Work experience and curriculum vitae (CV)
Photos and/or videos
Education, internships, and courses
Evaluation forms and results of any tests or assessments
Availability information
Mobility information, such as access to transportation and driver's licenses
Other data that may be relevant for evaluating the most suitable position or company for you

Working for Invite Jobs BV

When you start working for us or are currently working for us, we will process the following data:

Additional personal data such as nationality, Citizen Service Number (BSN), ID card, and, if applicable, a work permit
Data required for proper payroll administration
Payment information
Other matters such as leave and absenteeism records
Other data that are relevant for personnel administration or HR-related matters, such as emergency contact numbers, marital status, and family composition for pension purposes
If necessary for the position or company where you will be working, special personal data may also be processed, such as a certificate of good conduct or a medical examination. If this is the case, we will inform you.

Clients, Clients' Contacts, or Other Business Relations

If you are our contact person for clients, clients' contacts, or other business relations, we will process the following data:

Name
Contact information, such as email and/or phone number (preferably business information)
Business data such as Chamber of Commerce registration, VAT number, payment details, and other data that are relevant for executing the agreement

What We Do with Your Data

We use your data to offer our services in the fields of labor and HR. This includes, among others, recruitment and selection, mediation, temporary employment, secondment, payroll, salary administration, HR-related matters, and personal guidance and development.

Your data is processed to:

Inform you about our services or HR-related matters that may be of interest to you. This may include newsletters, mailings, including job vacancies or labor-related information. For this, we explicitly require your consent.
Invite you to meetings, events, or similar gatherings or social events.
Assist you in contacting us, such as asking questions through the website or any other alternative means.
Match you when searching for candidates for an open job vacancy (matching), which best aligns with your expectations, requirements, and capabilities.
Evaluate whether you would be a suitable candidate for an open position within our organization or one of our clients.
Optimize and improve our services.
Proactively introduce you to one of our clients or companies where you may add value and match in terms of skills and availability.
Mediate you for temporary or permanent employment or for an assignment if you are self-employed.
Ensure proper salary administration, such as processing your pay slips, executing salary payments, and handling payments to the tax authorities, pension funds, and others.
Fulfill our obligations when executing an agreement, whether it's an employment contract with you or a contract for services in the case of self-employment.
Maintain contact with you regarding your availability, scheduling and offering work, or other work-related matters.
Manage the use of leased cars and, if applicable, reimbursement of fuel costs or processing travel expense reimbursements and any traffic-related fines.
Conduct and process assessments and performance reviews, and thereby explore development and training opportunities.
Provide relevant insurance coverage such as sickness insurance, liability insurance, and accident insurance.
Offer you advantages through deals with companies where we have collective agreements, allowing you to benefit from these arrangements.
Conduct surveys regarding satisfaction and/or the quality of our organization's services.
Provide guidance during sickness and potentially work on reintegration and follow-up.
Supply our organization with management information to optimize and enhance our business operations and, consequently, improve our services and enterprise.

To whom do we provide your data?

We handle your data with care and confidentiality. To offer you our services, we may make your data accessible to our employees. We assure you that only those employees have access to your data when it is relevant to their tasks and, at the same time, necessary for providing our services to you or fulfilling an agreement.

When providing data about you to third parties, we will limit this as much as possible to the minimum required by law.

When mediating employment, we will share your data with relevant clients and/or companies for which we believe you could be of added value.

If you work for our organization or on our behalf at one of our clients, we have legal obligations when it comes to fulfilling the agreement and performing salary administration. Therefore, we will provide your data to the following organizations or authorities: the tax authorities, pension funds, and, if applicable, creditors.

In cases of absenteeism and the related guidance, we will engage an occupational health service and, if necessary, an occupational physician. Due to the legal obligation to follow up and provide guidance, we will provide your data that is relevant to this follow-up and guidance. If necessary, we will also forward your data to the UWV (Employee Insurance Agency), for example, if you leave employment during a period of absence.

To meet our obligations as an organization and to safeguard and guarantee our quality, we regularly undergo audits by accredited auditing institutions and accountants. For these audits, your data may be provided, but only for the purpose of ensuring our quality and maintaining our high level of business operations.

If you come from abroad and we offer and provide additional services for you, we will also provide your data to third parties. This will only be done for services that we additionally offer to you, and for which you explicitly grant us your consent. This includes services such as housing, insurance, and transportation.

For personal development in the form of personal guidance, courses, and/or education, we will provide your data to educational institutions and companies acting on our behalf for your development and education.

Additional information regarding payroll services

Within Invite Jobs BV, we may use an external payroll organization when necessary. We outsource our salary administration and the management of temporary employment contracts, which is the formal employer-employee relationship, to a payroll organization. To correctly pay your salary and make you available to clients, Invite Jobs BV will provide your data to this payroll organization. You will be informed about this in advance.

Finally, it may occur that we have to disclose your data in rare cases. This may happen due to receiving a court order or to comply with other mandatory laws and regulations. We will do our best to inform you in a timely manner, unless legal reasons prevent us from doing so.

How long do we keep your data?

We will retain your data for as long as you wish to use our services. Additionally, we have legal obligations to retain data according to laws and regulations. This includes providing evidence and possible claims related to the present and past.

In cases where there is no legal requirement to retain data, we will ask for your explicit voluntary consent. You can, of course, withdraw your consent at any time when you no longer wish to use our services. Please refer to the "Contact" section for obtaining additional information or withdrawing your consent.

Security and Trust

Your data will not be used for purposes other than those indicated in this privacy statement. We have implemented security measures on both organizational and technical levels to prevent the destruction, loss, forgery, alteration, unauthorized access, or disclosure of your personal data to third parties. In no case can Invite Jobs BV be held liable for the processing of personal data by a third party. If we share your data with a third party, we will ensure that they are bound by the same rules.

What rights do you have?

In addition to the processing of personal data, you also have several rights as an individual.

Right to access and correction

You have the right to access your data at any time and, if necessary, correct it.

Correction, deletion, and limitation

You are free to share whatever information you wish. Furthermore, you have the right to refrain from providing certain data or request us to correct, supplement, or delete your data. If you request data deletion, it may have consequences for the services we can provide to you, and some services may no longer be available. Additionally, the request for deletion is only possible if we have no legal obligation to retain this data.

Right of objection

You can always request us not to process data for a serious and legitimate reason. Depending on whether there is a legal basis for processing, we will weigh your objection and execute it whenever possible.

Right to data portability

You have the right to request the personal data we have processed about you in a structured, commonly used, and machine-readable format and, if applicable, transfer it to another controller.

Right to withdraw consent

You can withdraw consent for all processing carried out based on your prior consent at any time. Please be aware that in some cases, this may affect the services we can offer you.

Contact Information

For questions, comments, and/or complaints regarding the privacy statement or the exercise of any of your rights, you can always reach out to us. You can, of course, contact your designated contact person within the organization. Additionally, you can also contact us via email: privacy@invitejobs.nl or by mail: Postbus 3084, 5902 RB Venlo, with the subject "Privacy Statement."